Нийслэлийн Засаг даргын Тамгын газрын Олон улсын сэргээн босголт, хөгжлийн банкны санхүүжилтээр хэрэгжүүлж буй “Улаанбаатар хотын тогтвортой авто зам, тээвэр төсөл”-ийн төсөл хэрэгжүүлэх нэгжид доорх албан тушаалын сонгон шалгаруулалтыг нээлттэй зарлаж байна. Иймд ажлын зартай танилцан, шаардлага хангасан хүн материалаа зааврын дагуу ирүүлнэ.
VACANCY ANNOUNCEMENT
ULAANBAATAR SUSTAINABLE URBAN TRANSPORT PROJECT /IBRD-9257-MN/
Mongolia has received a Credit from International Bank for Reconstruction and Development for Ulaanbaatar Sustainable Urban Transport Project (USUTP). The Project aims to develop a comprehensive framework for sustainable urban mobility in Ulaanbaatar and to reduce congestion, improved road safety, and address climate resilience on selected transport corridors. The project components are: (i) integrated corridors; (ii) sustainable public transport; and (iii) building effective institutional framework for transport infrastructure planning, management, and technical assistance.
This project is seeking a professional for the positions of Project Coordinator, Deputy Project Coordinator, Financial Specialist, Traffic Engineer, Civil Engineer, ITS Engineer, M&E specialist, Procurement Specialist, Administrative officer and Transportation Engineer.
1. PROJECT COORDINATOR
The selected candidate will directly report to the Project steering committee and World bank.
Duties and responsibilities:
The Project Coordinator will have the following duties (but are not limited to):
a) Lead the day-to-day management and coordination of the PMO, and implementation of the project activities;
b) Supervise PMO staffs, consultants, contractors, and stakeholders to facilitate project implementation and progress in accordance with proposed plans, schedules, budgets, and implementation projections;
c) Organize and facilitate regular meetings of PIEs, contractors, and consultants;
d) Prepare a project implementation plan throughout the project life cycle, describing the legal framework, the management structure (PMO, PIE and other involved parties), elaborating social aspects and benefits of the project and finalize approaches for project management;
e) Establish cooperative relationships and agreements with project steering committee, project implementing agencies, MUB, and other stakeholders relevant for effective project implementation and visibility of project impacts;
f) Support and guide the PIEs (Public Transport Service Agency, Road Development Agency, and Traffic Control Center) in carrying out the project activities according to the project timeline in compliance the World Bank and GoM standards, carrying out monitoring and evaluation of project outputs and outcomes, and communicating with the World Bank and the GoM;
g) Ensure timely contract management of works and activities under the USUTP and take actions for improvement with support of PMO management;
h) Report to the World Bank, Project director, and PIE in a timely manner on project implementation progress and issues and respond to their guidance;
i) Oversee and manage project funds, ensure proper accounting and timely financial reporting of project activities;
j) Ensure timely submission of workplans and budgets, reports, outputs and other deliverables to MUB, MOF and the World Bank for review and evaluation as appropriate;
k) Assess the institutional and project risks during project implementation and determine main risk factors and take necessary presumptive risk mitigation measures;
l) Responsible for ensuring all project activities are carried out in accordance and in compliance with the manuals and procedures developed under USUTP such as Project Operations Manual, Financial Management Manual, Procurement Manual, Social and Environmental Guidelines and associated Documents, and continually strive to make improvements based on the evolving circumstances surrounding the project implementation;
m) Ensure proper filing, saving, retrieving, and protection of information;
n) Ensure the USUTP activities, works, and services are conducted in compliance to all applicable World Bank and GoM rules and standards.
o) Ensure all activities under the project is carried out in compliance with the Environmental and Social Standards during implementation of the project.
p) Undertake such other tasks as may be reasonably requested and/ or assigned by the World Bank, Project steering committee, Project director, Project implementing agency and roles and responsibilities stated in the related law and regulations.
Essential requirements:
• Master’s or higher degree in fields of Project management, Economics, Traffic or Transportation Engineering, and/or technical field management related to the project;
• At least 8 years of progressive working experience in planning, coordinating, and managing development projects;
• Prior experience (at least 2 reference letters on successful completion of similar scope and nature assignments from previous clients or current employers) as project coordinator in Official Development Assistance project funded by World Bank and other international development organizations would be advantage;
• Demonstrated ability to manage a team, prepare reports, and work with governments, private companies, communities, and civil society organizations;
• Demonstrated ability to facilitate meetings and negotiations with a wide range of stakeholders, especially governments, private companies, communities, and civil society organizations;
• A solid understanding of project implementation policies, procedures and public procurement policies adhered by the Government, World bank, and International Bank for Reconstruction and Development;
• Demonstrated ability to coordinate tasks to meet deadlines under tight schedule;
• Excellent computer literacy, particularly with Microsoft office programs;
• High level of English and Mongolian proficiency (to be proven with relevant certificated (diplomas) and/or during interview).
2. DEPUTY PROJECT COORDINATOR
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The Deputy Project Coordinator will have the following duties (but are not limited to):
a) Responsible for the overall day-to-day coordination and implementation of the project in cooperation with Project coordinator and lead the project team Project coordinator’s absence;
b) Supervise and coordinate with PMO staffs, consultants, contractors, and stakeholders to facilitate project implementation and progress in accordance with proposed plans, schedules, budgets and projections so that the project is properly and timely implemented according to the original schedule with expected quality;
c) Participate on regular meetings of contractors and consultants and raise issues to the PMO management to be solved;
d) Prepare the project management plan throughout the project life cycle, describing the legal framework, the management structure (PMO, PIE and other involved parties), elaborating social aspects and benefits of the project and finalize approaches for project management;
e) Establish cooperative relationships and agreements with project steering committee, project implementing agencies, MUB, and other stakeholders relevant for effective project implementation and visibility of project impacts;
f) Assist the Public Transport Service Agency, Road Development Agency, and Traffic Control Center in executing the project agreement, supervising and monitoring project implementation, and communicating with the World Bank;
g) Ensure interrelation of contracts and agreements under USUTP and take actions for improvement with support of PMO management;
h) Report to the World Bank, Project director, and PIE in a timely manner on project implementation progress and issues and respond to their guidance;
i) Ensure timely submission of workplans and budgets, reports, outputs and other deliverables to MUB, MOF and the World Bank for review and evaluation as appropriate;
j) Assess the institutional and project risks during project implementation and determine main risk factors and take necessary presumptive risk mitigation measures;
k) Read carefully manuals and procedures developed under USUTP such as Project Operations Manual and make sure its consistency to reality and propose actions for improvement;
l) Learn and study a subsidy mechanism introduced through similar projects in UB to adapt it in USUTP;
m) Ensure proper filing, saving, retrieving and protection of information;
n) Undertake such other tasks as may be reasonably requested and/ or assigned by the World Bank, Project steering committee, Project director, Project implementing agency and roles and responsibilities stated in the related law and regulations.
Essential requirements:
• Gradute or higher degree in fields of Economics, Legal amd management related to the project;
• At least 5 years of progressive working experience in coordinating, and managing operations;
• Demonstrated ability to manage a team, prepare reports, and work with governments, private companies, communities, and civil society organizations;
• Demonstrated ability to facilitate meetings and negotiations with a wide range of stakeholders, especially governments, private companies, communities, and civil society organizations;
• A solid understanding of project implementation policies, procedures and public procurement policies adhered by the Government, World bank, and International Bank for Reconstruction and Development;
• Demonstrated ability to coordinate tasks to meet deadlines under tight schedule;
• Excellent computer literacy, particularly with Microsoft office programs;
• Fluency in English and Mongolian languages (both oral and written).
3. FINANCIAL SPECIALIST
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The Financial Specialist will have the following duties (but are not limited to):
a) Maintain an appropriate project financial management system and practices including budgeting, funds flow and disbursement, internal controls, accounting, financial reporting and external auditing aspects;
b) Be responsible for the overall day-to-day financial management of the project, liaise with Procurement specialist and others involved in project implementation;
c) Efficiently execute financial procedures and processes, ensure proper management and disbursement of the project funds following a sound accounting, budgeting, financial control and audit procedures in line with policies and procedures of the World Bank and the Government of Mongolia (GOM);
d) Prepare appropriate paperwork for approval of expenses and payment invoices by PMO, MUB and Ministry of Finance (MOF), and ensure timely processing of payments to suppliers and consultants in accordance with the relevant contract terms and conditions;
e) Prepare withdrawal applications for disbursement from the World Bank in a timely manner, together with the required supporting documents such as Statements of expenditures,
f) Designated Account Reconciliation Statements and project bank account statements;
g) Establish and maintain acceptable accounting system for the project;
h) Monitor the project expenditures, prepare and consolidate all requests for payments based on review and control of all payment documents, invoices, and supporting documents and carry out the process of approval for payment release in accordance with the Bank’s disbursement guidelines and the government procedures;
i) Prepare annual project workplan and budget in line with project planned activities, ensure the project budget is properly reflected in the state budget, and regularly update the budget based on revised project activities to maintain an up-to-date budget;
j) Maintain the project bank accounts and ensure all financial transactions are booked and recorded timely and accurately and prepare and compile financial reports that are in compliance with rules and procedures of GOM and World Bank;
k) Periodically and timely prepare financial reports that are in conformity with donors and government requirements in accordance with acceptable accounting standards including the project’s quarterly Interim Financial Reports and ensure timely submissions;
a) Prepare and issue reports as needed to different levels inside the PMO and for World Bank, MOF, MUB, and Project implementing entity (PIE);
b) Assist and work with external auditors in completing the annual audit for the project in a timely manner and submitting the Project’s annual audit reports to the World Bank in accordance with the requirements stipulated in the project’s legal agreements, and take prompt remedial actions in respect to irregularities detected by the external auditors;
c) Respond to reviews of and/or requests for financial information by the MOF, MUB, and World Bank, as necessary, during project implementation;
d) Maintain and update all financial records of the project including closing out of project accounts after project closure;
Essential requirements:
• Bachelor or higher degree in fields of Finance, Accounting, Business Administration and/or other similar discipline;
• At least 5 years of direct relevant professional experience in accounting and financial management, preferably in a similar role on other projects funded by the World Bank or other international development organizations;
• At least 1 reference letters from previous clients as a proof of professional experience and work ethics;
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• CFA, CPA, CA, ACCA or an equivalent is highly desirable;
• Understanding of information systems including previous work experience of using financial and accounting software to maintain accounting records and to generate project financial reports;
• A solid understanding of project implementation policies and procedures adhered by the Government, World Bank or other international development organizations;
• Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
• Excellent computer literacy, high proficiency to use accounting program, MS Office;
• Fluency in English and Mongolian languages (both oral and written).
4. TRAFFIC ENGINEER
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The Traffic Engineer will have the following duties (but are not limited to):
a) Review designs/drawings, specifications, and estimations of quantities of engineering design and rehabilitation works, together with Project Management Office (PMO) and the detailed engineering and design firms which prepare the design, drawings and specifications, cost estimates, supervision plans, and other relevant documents;
b) Projection of the traffic analysis and providing required actions to be taken
c) Review designs and/or feasibility studies done by detailed engineering and design firms, assist PMO staffs to carry out planning and implementation of the activities in the USUTP components;
d) Coordinate inputs and outputs of engineering and design firms with stakeholders such as public transit, utility providers during design phases;
e) Support public outreach team for design, construction, and maintenance of traffic plan;
f) Prepare construction plan for the project to identify resource requirements, timelines, milestones, budgets, bottlenecks, and align project-related safeguards tasks with the PMO;
g) Conduct site visit before and during the project implementation period to ensure proper on-site preparation;
h) Supervise and monitor the civil engineering works of the project;
i) Liaise with detailed engineering and design firms and contractors to ensure the timely implementation of the project;
j) Assist with the procurement activities for the supply of goods and services, including preparation of bidding documents, bid evaluation, and contract documents;
k) Review progress reports of the activities under the USUTP components;
l) Undertake quality assurance checking of engineering and design plan produced by detailed engineering and design firms, prepare work progress monitoring report;
m) Provide technical supports to MUB, Project Implementing Entity (PIE), and contractors on issues related to civil works with close coordination with the Project coordinator and other consultants;
n) Ensure adherence to project quality assurance standards and requirements;
o) Coordinate safety measures among the activities in the USUTP components and construction works;
p) Advise and train PMO staffs and other stakeholders on safety issues;
q) Preparation of relevant parts of the project reports;
r) Undertake such other tasks as may be reasonably requested and/ or assigned by the Project coordinator and MUB.
Essential requirements:
• Bachelor or higher degree in fields of Civil Engineering, Traffic Engineering, and/or other similar discipline;
• At least 3 years of professional experience in relevant fields such as construction and project management, roadway design, and urban planning;
• Prior experience with World Bank and other international development organizations would be advantage;
• At least with 1 reference letters to prove these required experience and successful completion of similar scope and nature assignments from previous client;
• Ability to conduct field work and travel locally;
• Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
• Excellent computer literacy, particularly with engineering and designing programs, and project planning / scheduling software such as MS Project;
• Participation in the construction management and construction supervision of road traffic and information technology measures by participating in and documenting construction meetings and side inspections;
• Experience with the software products Strada, Visum, Vissim and AutoCAD is desirable.
• Traffic planning, traffic dependencies, the coordination of systems to technical implementation;
• Fluency in English and Mongolian languages (both oral and written)
5. CIVIL ENGINEER
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The Civil Engineer will have the following duties (but are not limited to):
a) Review designs/drawings, specifications, and estimations of quantities of engineering design and rehabilitation works, together with Project Management Office (PMO) and the detailed engineering and design firms which prepare the design, drawings and specifications, cost estimates, supervision plans, and other relevant documents;
b) Review the construction civil works and coordinate
c) Review design and/or feasibility studies done by detailed engineering and design firms, assist PMO staffs to carry out planning and implementation of the activities in the USUTP components;
d) Coordinate inputs and outputs of engineering and design firms with stakeholders such as public transit, utility providers during design phases;
e) Support public outreach team for design, construction, and maintenance of traffic plan;
f) Prepare construction plans for the project to identify resource requirements, timelines, milestones, budgets, bottlenecks, and align project-related safeguards tasks with the PMO;
g) Conduct site visit before and during the project implementation period to ensure proper on-site preparation;
h) Supervise and monitor the civil engineering works of the project;
i) Liaise with detailed engineering and design firms and contractors to ensure the timely implementation of the project;
j) Assist with the procurement activities for the supply of goods and services, including preparation of bidding documents, bid evaluation, and contract documents;
k) Review progress reports of the activities under the USUTP components;
l) Undertake quality assurance checking of engineering and design plan produced by detailed engineering and design firms, prepare work progress monitoring report;
m) Provide technical supports to MUB, Project Implementing Entity (PIE), and contractors on issues related to civil works with close coordination with the Project coordinator and other consultants;
n) Ensure adherence to project quality assurance standards and requirements;
o) Coordinate safety measures among the activities in the USUTP components and construction works;
p) Advise and train PMO staffs and other stakeholders on safety issues;
q) Preparation of relevant parts of the project reports;
r) Undertake such other tasks as may be reasonably requested and/ or assigned by the Project coordinator and MUB.
Essential requirements:
• Bachelor or higher degree in fields of Civil /road/ engineering, Project engineering, and/or other similar discipline;
• At least 5 years of professional experience in relevant fields such as construction and project management, roadway design, and urban planning;
• Prior experience with World Bank and other international development organizations would be advantage;
• Proven track record in reviewing design and engineering for medium to large-scale construction projects;
• At least with 1 reference letters to prove these required experience and successful completion of similar scope and nature assignments from previous client;
• Ability to conduct field work and travel locally;
• Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment and conflict resolution skills;
• Excellent computer literacy, particularly with engineering and designing programs, and project planning / scheduling software such as MS Project;
• Passion for conveying complex interrelationships in the areas of road construction and traffic planning
• Fluency in English and Mongolian languages (both oral and written).
6. ITS ENGINEER
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The ITS engineer will have the following duties (but are not limited to):
a) Monitoring and managing ITS devices on the transportation fiber-optic network;
b) Developing SOP for Server data backups and coordinating with IT department;
c) Customization of existing systems to leverage data for traffic engineering purposes;
d) Dashboard development for reporting/tracking ITS assets;
e) GIS based asset management;
f) Developing Specifications for implementation of new systems;
g) Liaise with detailed engineering and design firms and contractors to ensure the timely implementation of the project;
h) Assist with the procurement activities for the supply of goods and services, including preparation of bidding documents, bid evaluation, and contract documents;
i) Review progress reports of the activities under the USUTP components;
j) Undertake quality assurance checking of engineering and design plan produced by detailed engineering and design firms, prepare work progress monitoring report;
k) Provide technical supports to MUB, Project Implementing Entity (PIE), and contractors on issues related to civil works with close coordination with the Project coordinator and other consultants;
l) Ensure adherence to project quality assurance standards and requirements;
m) Coordinate safety measures among the activities in the USUTP components and construction works;
n) Advise and train PMO staffs and other stakeholders on safety issues;
o) Preparation of relevant parts of the project reports;
p) Undertake such other tasks as may be reasonably requested and/ or assigned by the Project coordinator and MUB.
Essential requirements:
• Bachelor or higher degree in fields of Information Technology or other similar discipline;
• At least 5 years of professional experience in relevant fields such as construction and project management, roadway design, and urban planning;
• Prior experience with World Bank and other international development organizations would be advantage;
• Proven track record in reviewing design and engineering for medium to large-scale construction projects;
• At least with 1 reference letters to prove these required experience and successful completion of similar scope and nature assignments from previous client;
• Ability to conduct field work and travel locally;
• Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
• Excellent computer literacy, particularly with engineering and designing programs, and project planning / scheduling software such as MS Project;
• Fluency in English and Mongolian languages (both oral and written)
7. MONITORING AND EVALUATION SPECIALIST
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The Monitoring and Evaluation Specialist will have the following duties (but are not limited to):
a) Review and update the Monitoring and Evaluation (M&E) section of the Project Operation Manual (POM) throughout the project period including but not limited to, institutional arrangements for M&E, data collection processes and procedures, progress reporting, performance reviews, dissemination, citizen engagement/feedback, and Grievance Redress Mechanism (GRM);
b) Formulate baseline and target values of PDO and intermediate indicators included in the M&E Framework, where necessary, which will be basis for monitoring the project’s progress towards achieving its outcomes and delivering outputs as described in the Project Loan Agreement, Project Appraisal Document (PAD), and other relevant project documentations;
c) Participate in the quality control process of the project implementation through the provisions of support to the project’s technical experts/specialist;
d) Implement the project’s Results-based M&E Framework, including the project’s GRM, through organizing of data collection, data processing, reporting in accordance with the description and methodologies detailed in the M&E Framework, and World Bank policies and standards;
e) Collect all necessary data pertaining to the project implementation including progress reports from consultants and contractors, and statistics issued by government agencies. Process the data and report on the project M&E;
f) Regularly analyze progress reports from the relevant stakeholders to determine outputs, impacts, best practices, innovations, most significant stories, and issues affecting project implementation;
g) Prepare consolidated quarterly, semiannual, annual progress reports and project closing reports with the emphasis of performance and outcomes both in English and Mongolian including an up-to-date value on all project M&E indicators;
h) Ensure the M&E Framework incorporates a system-wide approach, is flexible and responsive and builds ownership amongst stakeholders;
i) Prepare and present accurate progress reports in a timely manner, information, and data to the clients and to the World Bank;
j) Assist Project Management Office (PMO) to prepare for evaluation teams to conduct the mandatory mid-term review and the implementation completion evaluations and reviews. Follow up on the evaluation result, prepare lesson learned and strategies for improvement in M&E, and present to the PMO/ Municipality of Ulaanbaatar;
k) Monitor project contracts, ensure timely implementation and validity of contracts, and/or recommend the need for adjustments for delivery dates by contractors in timely manner, if necessary, across project components, including organizing presentations and providing recommendations to the Project coordinator and the PMO;
l) Maintain and archive project files, including the progress reports of each component of USUTP, contracts, and other relevant files and documents in both electronic and hard copies.
m) Lead the development of client M&E capacity through organization of trainings, workshops, close collaboration on a daily basis throughout the project implementation, and through developing feedback form and assessment of training outcomes;
n) Re-adjust the project’s Theory of Change and M&EF, if needed, to support “evidence-based learning” and undertaking of corrective measures to steer the project’s operation toward achieving its Project Development Objectives (PDO) during project implementation, particularly at Mid-Term Review of the Project, Restructuring of the Project or at Additional Financing, in accordance with the World Bank policies and standards;
o) Undertake such other tasks as may be reasonably requested and/ or assigned by the Project coordinator and MUB, provide support to any other (MUB/WB/Project Implementing Entity) external M&E on the project’s activities.
Essential requirements:
• Master’s or higher degree in fields of Business administration, social sciences, and/or other appropriate discipline. Formal training in World Bank safeguards and project M&E will be an asset;
• A minimum 5 years of professional experience in Project management, Project planning, Monitoring and evaluation, including data collection and analysis;
• Proven work experience with/for international development organizations, hands on understanding of their requirements and work ethics is an asset;
• Proven experience in designing of monitoring and evaluation systems and implementation and management of field-based monitoring and evaluation processes;
• At least 2 reference letters to prove these required skills and on successful completion of similar scope and nature assignments from previous clients;
• Proven ability to plan and prioritize work duties under time pressure and tight deadline;
• Quality report writing skill with short turnaround time;
• Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
• Excellent computer literacy, particularly, with MS Office and spreadsheets;
• Fluency in English and Mongolian languages (both oral and written).
8. PROCUREMENT SPECIALIST
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The Procurement Specialist will have the following duties (but are not limited to):
a) Ensure that goods, works, and services are procured in accordance with the Bank regulations, Mongolian laws, and regulations in relation to procurement and other relevant national laws;
b) Prepare and regularly update procurement plans for the project in consultation with the project coordinator, MUB, project implementing entity (PIE), and other relevant stakeholders;
c) Organize project procurement in accordance with the approved plan and provide assistance to the evaluation committee in the tendering process;
d) Keep records of procurement activities including all procurement procedures, dates, and filing of procurement and contract documentation in consistence with the guidelines and regulations;
e) Timely enter all procurement actions/documents taken in the World Bank’s STEP (Systematic tracking of exchanges in procurement), obtain the relevant approval from the World Bank through the system and ensure the principle of bidding transparency and issue contract awards;
f) Assist the Project Management Office (PMO) and evaluation committee/working group in drafting Terms of Reference (TORs), defining technical specifications, and negotiating contracts, submitting such documents to the World Bank and Ministry of Finance (MOF) for review and acceptance;
g) Prepare General Procurement Notices and other necessary notifications, respond to reviews of and/or requests on the issues of procurement;
h) Prepare procurement progress report and submit to the Bank and to MUB, provide project management with regular updates on procurement activities;
i) Provide trainings and advices to the PMO staffs and project beneficiaries on procurement regulations;
j) Monitor the procurement plan performance against project plan and identify issues in shortfalls in contract award and disbursements, and undertake the remedial actions;
k) Conduct management of contracts for civil works, goods, and consulting services, including, but not limited to, supervision and inspection of activities under contracts; payments to contractors, suppliers, and consultants; and contract variations.
l) Document activities related to the procurement, consultant recruitment, and contract management and file these in a systematic and timely manner, in the agreed formats under the project accounting management system and the systematic filing and asset management system;
m) Undertake any other tasks related to the project for procurement, consultant recruitment, and contract management required by the project coordinator, MUB, or the World Bank.
Essential requirements:
• Graduate or higher degree in fields of Law, Public finance, Economics, Management and/or other similar discipline;
• At least 5 years of professional experience in procurement and/or contract management, consultant recruitment for the project funded by the World Bank or other international development organizations;
• At least 1 reference letters from previous clients as a proof of professional experience and work ethics;
• Having the professional experience in procurement and/or contract management for the project funded by the World Bank would be an advantage;
• A solid understanding on procurement policies and procedures adhered by the Government and World Bank’s guidelines;
• A holder of MoF accredited procurement certification;
• Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
• Excellent computer literacy, high proficiency in MS office programs;
• Fluency in English and Mongolian languages (both oral and written).
9.ADMINISTRATIVE OFFICER
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The Administrative Officer will have the following duties (but are not limited to):
a) Prepare and present reports, information, and data in a timely manner;
b) Be responsible for day-to-day project correspondence, information sharing and filing ensuring that appropriate follow-up actions are taken;
c) Assist in preparing reports, annual project reports, and update projects files;
d) Support all aspects of administration work including arranging meetings and preparation of minutes of meetings, publications, project documentation, typing, processing and entering data, filing letters, and other documents;
e) Liaise with project counterparts on day-to-day implementation of project activities;
f) Performs administrative functions to support the Project coordinator and PMO staffs;
g) Administers all activities necessary to process disbursement claims;
h) Maintain project files, and record incoming and outgoing documents, including archiving project documents;
i) Prepare and publish publications, brochures, and reports required for project promotion and other works;
j) Contract and place orders with television, radio, newspapers, media, and other sources;
k) Undertake such other tasks as may be reasonably requested and/ or assigned by the Project coordinator and Deputy coordinator.
Essential requirements:
• Undergraduate or higher degree in fields of Public administration, Management, International relations and/or other similar discipline;
• At least 5 years of translation work of which preferably; experience in providing assistance in project coordination and implementation;
• Prior experience with World Bank and other international development organizations would be advantage;
• Ability to work independently and to maintain flexibility in working hours;
• Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
• Demonstrated effective organisational skills and ability to handle multiple assignments in an efficient and timely manner;
• Able to main confidentiality.
• Broad general knowledge.
• Demonstrated ability to coordinate tasks to meet deadlines;
• Excellent computer literacy, particularly with Microsoft office programs;
• Excellent command of both oral and written English and Mongolian languages.
10.TRANSPORTATION ENGINEER
The selected candidate will directly report to the Project Coordinator.
Duties and responsibilities: The Transportation Engineer will have the following duties (but are not limited to):
a) Review designs/drawings, specifications, and estimations of quantities of engineering design and rehabilitation works, together with Project Management Office (PMO) and the detailed engineering and design firms which prepare the design, drawings and specifications, cost estimates, supervision plans, and other relevant documents;
b) Projection of the public transportation analysis and providing required actions to be taken
c) Review designs and/or feasibility studies done by detailed engineering and design firms, assist PMO staffs to carry out planning and implementation of the activities in the USUTP components;
d) Coordinate inputs and outputs of engineering and design firms with stakeholders such as public transit, utility providers during design phases;
e) Investigate public transportation problems and recommend methods to improve public transportation service;
f) Estimate transportation project costs.
g) Conduct site visit before and during the project implementation period to ensure proper on-site preparation;
h) Analyze environmental impact statement for transportation project;
i) Liaise with detailed engineering and design firms and contractors to ensure the timely implementation of the project;
j) Assist with the procurement activities for the supply of goods and services, including preparation of bidding documents, bid evaluation, and contract documents;
k) Review progress reports of the activities under the USUTP components;
l) Undertake quality assurance checking of engineering and design plan produced by detailed engineering and design firms, prepare work progress monitoring report;
m) Provide technical supports to MUB, Project Implementing Entity (PIE), and contractors on issues related to civil works with close coordination with the Project coordinator and other consultants;
n) Ensure adherence to project quality assurance standards and requirements;
o) Coordinate safety measures among the activities in the USUTP components and construction works;
p) Preparation of relevant parts of the project reports;
q) Undertake such other tasks as may be reasonably requested and/ or assigned by the Project coordinator and MUB.
Essential requirements:
• Bachelor or higher degree in fields of Civil Engineering, Transportation Engineering, and/or other similar discipline;
• At least 5 years of professional experience in relevant fields such as public transportation, project management, roadway design, and urban planning;
• Prior experience with World Bank and other international development organizations would be advantage;
• At least with 1 reference letters to prove these required experience and successful completion of similar scope and nature assignments from previous client;
• Ability to conduct field work and travel locally;
• Good interpersonal, communication and participatory skills with the ability to function effectively and collaboratively in a team environment;
• Excellent computer literacy, particularly with engineering and designing programs, and project planning / scheduling software such as MS Project/;
• Participation in the public transportation and construction management, construction supervision of road traffic and information technology measures by participating in and documenting construction meetings and side inspections;
• Experience with the software products Strada, Visum, Vissim and AutoCAD is desirable.
• Transportation planning, traffic dependencies, the coordination of systems to technical implementation;
• Fluency in English and Mongolian languages (both oral and written)
All interested candidates should submit an application consisting of the following documents, prepared in both English and Mongolian: cover letter, CV with recent phono taken within last 6 months, copies of diplomas and other relevant certificates, copy of national citizenship ID; reference letters from previous or current employers, copies of the Labor and Social Insurance books (first page and subsequent pages indicating the employment mobility); and any other relevant supporting documents.
All documents should be delivered to the following e-mail address bujinlkham.ulaanbaatar@gmail.com by 17:00 PM on December 31st, 2021. Please note that the submitted documents will not be returned to the applicants. Only short-listed candidates will be contacted.
Attn: Ms. Bujinlkham.B,
Specialist of Project Management and Regulation Department
Office #301, The Capital City Governor’s Office
Sukhbaatar square 6, 1st khoroo, Chingeltei district Ulaanbaatar 15160, Mongolia
Tel: 976-11-323304
Эх сурвалж: Нийслэлийн Засаг даргын тамгын газар
